Director of Operations and Finance 

Job Summary

The Director of Operations and Finance supports the financial and administrative operations of Tennessee Caregiver Coalition. Working closely with the President & CEO, the Director of Operations and Finance manages grant applications and reporting, coordinates the monthly financial close, processes payroll, and maintains systems that help the organization meet its obligations to staff, funders, and caregivers. This is a hands-on, part-time role for someone who can manage deadlines, work accurately with financial information, and identify issues early. 

This is a part-time position based in the Nashville office, with a schedule of 12 hours per week during the hours of Monday through Friday, 8:00 a.m. to 4:00 p.m. During the first three months of employment, all scheduled hours will be worked in the office as part of onboarding. Upon successful completion of this period, the employee will be eligible for a hybrid schedule, with at least one in-office day per week and additional in-office time as needed. The specific schedule will be set in consultation with the President & CEO. 

This position has the potential to grow into a full-time Chief Operating Officer role if additional grant funding is secured and organizational needs support the expansion. Any change in hours, title, or responsibilities would be determined by the Tennessee Caregiver Coalition at that time. 

This position includes a six-month probationary assessment period, with a performance review at 90 days and a final review at the six-month mark to assess progress, long-term fit, and success in the role. Continuation in the role is contingent upon meeting established performance standards.

The Tennessee Caregiver Coalition is committed to actively cultivating and preserving a culture of equity, inclusion and connectedness. We strive to create a space that enables everyone to bring their full self to the work and that embraces the full spectrum of humanity.  These values permeate all aspects of our work.

We are committed to equitable hiring, training, promotional practices, and policies. We value the unique contributions people bring in terms of education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, marital status, religion, ability, sexual orientation, and beliefs. We strongly encourage people from underrepresented groups to apply.

Key Responsibilities and Measurable Performance Standards

Agency Culture & Leadership

• Maintain a positive, solutions-focused attitude, ensuring:
  • 100% of interactions with staff, volunteers, and partners are respectful, professional, and encouraging
  • Concerns and challenges are addressed constructively, with a focus on problem-solving rather than negativity
  • Personal stress and frustrations are managed in a way that does not negatively impact the workplace environment
• Demonstrate commitment to TCC values in action, ensuring:
  • Decisions, interactions, and leadership actions align with TCC’s mission and values
  • Proactively models agency values in everyday work, including integrity, accountability, and compassion
• Commitment to equity and inclusion, ensuring:
  • Actively participates in agency-wide equity and inclusion efforts
  • Addresses bias and inequities within programs and operations in a thoughtful and proactive manner
  • Ensures staff, volunteers, and program participants feel valued, respected, and included
• Support a collaborative and morale-boosting work environment, ensuring:
  • Encourages teamwork, open communication, and mutual respect among staff
  • Addresses agency morale concerns within two weeks when issues arise
  • Recognizes and celebrates staff successes and program achievements regularly
  • Attends and contributes positively to all staff meetings and agency discussions

 

Grants & Contracts

• Maintain a calendar of grant application, reporting, and contract deadlines.
• Research and identify new grant opportunities that align with Tennessee Caregiver Coalition’s mission, programs, and funding priorities.
• Assess eligibility, funding requirements, and organizational capacity; recommend promising opportunities to the CEO.
• Lead the development and submission of new grant applications, working with the CEO and program staff to prepare proposals, budgets, and supporting materials.
• Coordinate and prepare grant applications, budgets, renewals, and required attachments in partnership with the CEO and program staff.
• Prepare grant reports by gathering financial and program information, checking it for completeness, and submitting reports on time.
• Track grant spending and deliverables, and alert the CEO to potential shortfalls, restrictions, or compliance concerns.
• Maintain organized grant and contract records.

 

Financial Operations

• Coordinate the monthly financial close with the bookkeeper or accountant, including reviewing transactions, reconciliations, grant coding, and outstanding items.

• Prepare monthly financial reports and explain significant budget variances to the CEO.

• Monitor accounts receivable, including state reimbursement requests and outstanding payments, and provide regular cash flow updates.

• Review the status of accounts payable and upcoming obligations so the CEO can plan for payroll, voucher reimbursements, and other expenses.

• Help prepare the annual organizational budget and grant budgets.

• Coordinate the information needed for the annual audit or financial review and required financial filings.

 

Payroll and Operational Systems 

• Run payroll accurately and on schedule, including reviewing time records, approved changes, and payroll reports.

• Maintain written procedures and a reliable calendar for recurring financial, payroll, and grant tasks.

• Identify ways to improve accuracy, documentation, and coordination across financial and program systems.

• Serve as a point of contact for the organization’s accountant and relevant vendors.

 

Other duties as assigned

 

Probationary Period & Performance Reviews

This position includes a six-month probationary period, with: 

• 90-day performance review to assess progress and identify areas for support.
• Six-month final review to evaluate long-term fit and success in the role.
• Continuation beyond the probationary period is contingent on meeting the above performance expectations.

 

Qualifications

• Experience in nonprofit operations, finance, grant management, or a closely related field.
• Experience preparing grant applications and reports, including budgets and financial documentation.
• Working knowledge of payroll, monthly financial reporting, and nonprofit accounting practices.
• Strong attention to detail, sound judgment, and the ability to manage multiple deadlines independently.
• Ability to communicate financial information clearly to colleagues without a finance background.
• Commitment to Tennessee Caregiver Coalition’s mission and values.

Working Relationships and Accountability

The Director of Operations and Finance works closely with the President & CEO and program staff. The CEO retains approval authority for grant submissions, payroll, payments, and financial decisions under the organization’s policies. The Director of Operations and Finance prepares, processes, tracks, and reports on these activities so leadership has timely, accurate information.

Compensation & Benefits

• Salary: $40/hour
• Paid time off & flexible work environment
• Professional development opportunities
• Supportive, wellness-focused workplace culture

How to Apply

Send cover letter and resume to megan.schwalm@tncaregiver.org